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Kevin Kline

Information Hoarder No More!

I hate to admit it, but I'm a hoarder. Yes, like those insane people on the A&E TV show. Only my hoarding is all virtual. For example, take the image above. That's just a tiny part of my Google Reader home page. That's a tiny part of my Google Reader home page AFTER reading most of the day on a recent Sunday. I still had thousands of entries to go after hours of reading. On top of that, I subscribe to some technical e-newsletters. I'm a member of quite a few LinkedIn discussion groups, each of which produce daily and weekly newsletters. (I only subscribe to the weekly versions). Then there's Twitter too. In all, there are THOUSANDS of interesting floating through the ether which I'd been trying to collect and, occassionally, read. Bah humbug!

The Downside of an Information Hoard

You might think that, as an IT professional, hoarding information is good for you. After all, the more you know, the more effective you are at your job, right? Uh - no. I've discovered a few downsides to keeping all of this information around. First, I lose time on administrivia, uh, I mean administration. I can't think of a time when a search on Google has not produced the information that I'm interested in. So by spending time keeping up with my blog feeds, adding new blog feeds, deleting old ones, and so on, I lose time administrating something that really doesn't need to be administrated.

Second, there's the time it takes to read all of these entries - many long hours to read thousands of entries per month. I've actually figured out a little trick to make this go a lot faster. What's that trick? Well, previously, I used to start reading my entries and then clicking "Next Entry" each time. Even when I skipped a lot of entries, just slogging through them all was a big time drain. Now, I simply select large swathes of entries that I'm not interested in and click "Mark as Read" without ever opening them. Works great! I've also gotten a lot more aggressive about dropping bloggers and RSS feeds that offer low value. A lot of bloggers have popped up who only recount things which are available in Books On-Line. Why spend any time on that at all? I'm looking for strong insight, experiences, and analysis - not simple technology facts. (A follow on thought to this tip is that "Bloggers Should Write Meaningful Article Titles!")

Third, and more importantly, information hoarding takes a big emotional toll on me. Maybe it's a factor of just how my brain works and is completely inapplicable to you. But in my case, I always carry a subtle nagging feeling when I have unread entries in my various accounts. Even when I know that these entries are optional and that it's not necessary for me to read any of these things, I still feel like I should read them. Basically, it makes me feel like I should be working all the dang time and that makes me feel anxious. Anxiety makes me less productive and more prone to burn-out. And anxiety bleeds through my work hours into my home life. It makes it hard to enjoy a movie with the kids or some gardening in the yard. All because there's that feeling that I haven't gotten the hoard processed yet.

The Solution to the Information Hoard

I mentioned a couple specific techniques for thinning out the hoard in paragraph two. To summarize, first, subscribe to only those bloggers, feeds, and newsletters which add actual understanding to your life. Second, open and read only those entries that matter and skip the rest. Those are techniques for dealing with lots of entries to read.  But my last problem, the anxiety issue, was a little bit harder to solve.

Like a lot of internal ways of handling life's problem, the answer is simple but not easy. Similar life problems with simple but difficult solutions might include feelings of guilt (the solution is confession) or anger (the solution is forgiveness, either of yourself or for the other party). So what's the solution to anxiety? Here's my thought process - the answer to my information hoard is about values. What do I mean? I value these various things because they make me better at my job. Losing things of value causes me some anxiety. My anxiety has its roots in the feeling that I'm letting things of values (these various blog entries) slip through my hands. Why would you ignore things of value, or even worse, get rid of them?!? On the other hand, if you asked me what I really and truly valued most in this world, I'd answer with "my family and loved ones". But again, do I actually demonstrate this priority with my time? Not nearly enough. Therefore, the answer is to properly appraise the value of my time. When I think about it rationally, I think that this sort of reading is worth about 30 minutes per day, maybe a full 60 minutes when there's something really important to learn or someone really significant to listen to.

That's it. After 30 minutes, I can walk away from any sort of reading guilt-free. So what's my new solution to the information hoard and the anxieties that it's been producing? A quick check on the writers and topics I care about the most and then "MARK ALL AS READ". Yes, there will be more to read tomorrow. But now I no longer carry an ever increasing load saying to myself "Someday I'll get to that". I feel better already.

Feedback Requested

What's your strategy to dealing with your information hoard? Are you still keeping everything you ever produced or read digitally? Does my approach sound reasonable and workable to you? Or am I off base?



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Published Wednesday, November 2, 2011 10:16 AM by KKline

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GrumpyOldDBA said:

I try to skim through the feeds and newsletters I subscribe to but eventually I fail and a lot gets unread.To make things worse I have some info delivered to my client work email and some to my own business email and some to my personal email. Blogs I handle with feedreader. There's not enough time and yes I usually feel guilty that I'm not keeping up with things but eventually I decide a holiday or a concert or a kayaking trip is more important!

I hoard electronically too, I have stuff from nearly 20 years ago at work, at home and some on my website.

Ultimately I just about take your approach ( and I agree with you in both approach and worries ) - but too much worry is bad for you !!

November 2, 2011 12:56 PM

KKline said:

I'm glad to see I'm not the only one! -Kev

November 2, 2011 1:31 PM

Stephen Tirone said:

You got that right, the problem and the solution. There's a lot of good pointers on Twitter, but I've found that my head is so much clearer (and I am more productive) when I ignore Twitter most of the day. Let's see, clear head or being more anxious?  Easy choice.  And like you say, there's little out there that can't be found with a good search, too, when you need it.  As time goes on, I find I'm browsing my feeds more for downtime during long running queries, rather than information gathering, and happy to tuck away some useful nugget if I come across one. Just way too much stuff out there to try and pay attention to, have to prioritize your time, and sounds like you got it right.  Nice post.

November 2, 2011 4:08 PM

Gianluca said:

Kevin I completely agree and I took it a step further even with e-mail.

There's simply not enough time to follow everything, sometimes not even to follow all work-related e-mails. Even more: one can't always keep the brain busy with the same things, it needs some distractions.

So, sometime e-mails simply drop off the radar, and I may miss an opportunity, but most of the time, if something becomes really urgent, people reach you anyway through Lync or a phone call. Even now, I know there must be a dozen e-mails waiting in the inbox, a dozen tasks I should be doing and I don't know how many technical docs I should be reading. Well, I just came out from a meeting, I'll let my brain distract a bit by reading stuff and that's it :)

November 4, 2011 6:11 AM

KKline said:

Good points, Stephen!  It's better as a "make time for it" sort of thing than as a "I must make time for it!" priority.

And Gianluca, you're completely correct.  Our brains function better when they're given time to relax and have a few distractions.  We've instituted a tech "sabbath" on Sundays here at the Casa De Kline where none of us open a computer, mobile phone (as a mobile device, phone calls are ok), or ereader.  

December 8, 2011 3:44 PM

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About KKline

Kevin Kline is a well-known database industry expert, author, and speaker. Kevin is a long-time Microsoft MVP and was one of the founders of PASS,

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