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John Paul Cook

Searching PowerPoint files

PowerPoint’s find feature is limited because it works on only a single file at a time and I need to search groups of files. There is a simple, high value search capability available in Adobe Reader X that I’m using to search PowerPoint files. All I had to do was open the PowerPoint files with Office 2010/2011 and save them as pdf files. Using the advanced find feature in Adobe Reader X makes it easy to find a word in a group of files. I’m using this technique to prepare for final exams as I study the PowerPoint slides from nursing school lectures.

I’ve also loaded my PowerPoint slides in SQL Server Denali with semantic search enabled and will investigate that after finals are over.

Step 1

Put all of the PowerPoint files you want to search in a separate folder. This isn’t technically required, but I did find it easier to have one folder per course.

Step 2

Open each PowerPoint file and save as pdf.

Step 3

Open any of the pdf files. Select Advanced Search or use Shift+Ctrl+F to go right to it.

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Step 4

Select All PDF Documents in and browse to the folder containing your pdf files. Click the Search button.

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Step 5

Find the item of interest in the search results. Notice that the results are hyperlinks. Click a hyperlink to be taken directly to the slide where the search term was found.

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Published Saturday, August 06, 2011 12:40 PM by John Paul Cook

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Jess said:

Thank you so much! Just what I needed!

March 12, 2014 10:54 PM

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About John Paul Cook

John Paul Cook is a Technology Solutions Professional for Microsoft's data platform and works out of Microsoft's Houston office. Prior to joining Microsoft, he was a Microsoft SQL Server MVP. He is experienced in Microsoft SQL Server and Oracle database application design, development, and implementation. He has spoken at many conferences including Microsoft TechEd and the SQL PASS Summit. He has worked in oil and gas, financial, manufacturing, and healthcare industries. John is also a Registered Nurse who graduated from Vanderbilt University with a Master of Science in Nursing Informatics and is an active member of the Sigma Theta Tau nursing honor society. He volunteers as a nurse at safety net clinics. Contributing author to SQL Server MVP Deep Dives and SQL Server MVP Deep Dives Volume 2.

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