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Andy Leonard

Andy Leonard is CSO of Linchpin People and SQLPeople, an SSIS Trainer, Consultant, and developer; a Business Intelligence Markup Language (Biml) developer; SQL Server database and data warehouse developer, community mentor, engineer, and farmer. He is a co-author of SQL Server 2012 Integration Services Design Patterns. His background includes web application architecture and development, VB, and ASP. Andy loves the SQL Server Community!
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The 15-Minute Meeting

Introduction

This post is the eighth part of a ramble-rant about the software business. The current posts in this series are:

I'm a big fan of 15-minute meetings. It's an engineering thing. It's all about...

Multitasking

I have discovered something about myself: I suck at multi-tasking.

It's true I do a lot of things, but the way they get done is not pretty. Note: This is not a complaint, it is part confession and part recognition-of-reality. The recognition of reality is I have two hands and one mind. I can only dedicate them to a single task at a time. The confession is: I like it this way.

I'm a notorious monotasker. It's genetic (or, at least, epigenetic). I remember when I discovered this in third grade. We were given a page of arithmetic in math class. I started solving the problems and everything else "went away." Have you seen the movie For the Love of the Game? Costner's character focuses while on the pitcher's mound, saying "Clear the mechanism" and the crowd noise fades to nothing. That happened to me at age 8 in that classroom in Burkeville VA.

It's happened since when I'm coding or doing engineering work. I remember designing electrical control systems in 1990's when I ran a small industrial automation shop. I'd get to the office around 5:00 AM, make a pot of coffee and start working. In an hour or so, I'd get hungry and eat something. Then I'd make another pot of coffee and work for another hour. And then I'd look up and it would be dark outside. I would think "But I've only been at work a couple hours!" In fact, I'd put in 12 - 14 hours.

Time-Slicing

Since I can only do one thing at a time (and since I really enjoy doing only one thing at a time), I need a solution to get more than one thing done in a given time period. My solution? Time-slicing. Computers do this.

Back when we used to carve our own ICs out of wood, computers had but one CPU. Can you believe that? A single CPU. It's true kids, I'm telling you - look it up on the interweb if you don't believe me. Back then, computers would do one thing for a while, and then go do something else for a while.

Humans who are bad at multitasking can mimic this behavior, which brings me to...

The Beauty of the 15-Minute Meeting

If we have only 15-minutes to talk about something, we're not going to waste a lot of time. The very length of the meeting creates a sense of urgency.

Plus - and I love this - 15-minute meetings break my day into 40 intervals (for a 10-hour day). If I go with 1-hour meetings, I only have 10 intervals. I can work on 4 times as much stuff if I slice my day into 15-minute intervals.

I find 1-hour meetings have 5 times as many people invited to them than 15-minute meetings. That's one of the reasons the meeting is an hour long - to give everyone a chance to talk. And here's the interesting part: most of any meeting consists of two people communicating while the others listen. For those of us who practice "math" that means a lot more people are listening, zoning out, or ignoring the meeting and doing meaningful, productive work instead in a 1-hour meeting.

15-minute meetings should never have more than ten people. And really, three or four is optimal. Identify the people who can best make the decision, get them together in a 15-minute meeting, and make the call.

"What About the Other People Who Need to Know About the Decision?"

Send them an email.

Conclusion

Want to increase the signal-to-noise ratio in your day? 15-minute meetings are a more effective use of everyone's time.

:{> Andy

Published Monday, February 01, 2010 8:00 AM by andyleonard

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Comments

 

David Stein said:

I totally agree about multi-tasking Andy and will try the 15 minute meeting when I can. Unfortunately, most meetings I attend, I have no control over and are major time sucks.

February 1, 2010 10:46 AM
 

Tim said:

I have a similar issue...

I have eight different bosses right now.

Eight bosses.

Eight, Bob. So that means that when I make a mistake, I have eight different people coming by to tell me about it. That's my only real motivation is not to be hassled, that and the fear of losing my job. But you know, Bob, that will only make someone work just hard enough not to get fired.

July 8, 2010 12:11 AM
 

Thomas Rushton said:

I did hear tell of one guy who declared that meetings should only cost 2 man-hours.  So a detailed one-on-one meeting could last an hour, but any team meetings had to be correspondingly shorter.

Sounds like an idea worth pursuing, if you find meetings becoming mahoosive time-sinks, and if you've got the clout to get away with it.

October 1, 2010 8:01 AM
 

Peter Maloof said:

I suspect 15-minute meetings tend to start on time. I hate having to waste 5-10 minutes waiting for everyone to wander in to a meeting.

December 8, 2010 10:40 AM

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